Why all Businesses Need Accountants and Bookkeepers

When you set-up a new business it is not possible for you, to keep all your records in the exact and most updated way. These incomplete records are not sufficient to calculate correct taxes for your business. Well established firms and companies also have to face this problem if they not hire an accountant and bookkeeper or not keeping proper records of their all transactions. There are so many other reasons that all types and all sizes business need an accountant and bookkeeper. Hire H&T Accountants in Brampton, Oakville and Milton. Some of them are:

Provide Complete & Updated Information

First reason to hire them for a firm is – they provide detailed and most updated information about your all business transactions. This updated & complete information helps you to compare your present business position with your competitors.

Offer Strategic Advice

Accountants and bookkeepers not only help you to calculate accurate taxes but also provide strategic advice to grow your business more by analysing all the latest  business strategies.

Find Room for Improvement

One other major reason to hire them is – they calculate all your current profits and losses in an effective way. Then find the room where you need improvement, to get more earnings. They also give you suggestions about where to invest your current profits to get long term benefits.

Save Time and Money

It is the most significant reason to appoint them for all types of businesses. They keep all the records updated every time. Business owner can check his records and transactions any time. Updated records are really helpful to save time and money for the business.

Help to Reduce Stress

Accountants and bookkeepers also help to reduce competition stress in an effective way. They make a detailed study of all your competitors and their current strategies. Then discuss it with business owner. This type of study is really helpful to reduce all types of business stress.

Accountants and bookkeepers are two very important professionals for all types of businesses, if the businesses desire growth in the proper way and within short time.

Difference between Accountants and Bookkeepers

Bookkeepers and Accountants are two sides of a coin. They are closely concerned with each other. Both are connected with a business or firm. Both are connected with money and accounting. Many of us get confused if we asked about them mix them and their roles. It is true they are associated with each other but their roles are totally different from each other. Major differences between an accountant and a bookkeeper are:

  1. Qualification:  To become a bookkeeper you don’t need a degree since here you work as an data entry operator, enter  sales and purchase bills, paying bills, processing payroll data, preparing sales invoices, mailing statements to customers, etc. but to become an accountant you must a have a college degree, and accounting knowledge .
  2. Cost: Cost to keep a bookkeeper is low as compared to an accountant. This is the reason many small firms select a bookkeeper instead of an accountant to maintain their records.
  3. Role: Bookkeeper makes a good relationship between an Accountant and a business owner his duty is maintain books and retain documentation for transactions. He is governed by the accountant, but an accountant is handled by the business owner and focus on reporting, business analysis and processes.
  4. Advice: An accountant also plays the role of an adviser for a business because it handle all the accounts, create finical statements, Tax Appeals, Tax Saving Plans, Cash flow solutions and much more so he can give excellent advise about “how to increase sales and decrease costs” according to current finical position. But a bookkeeper only doing data updating tasks.
  5. Level: Bookkeepers work only on the basic level they are not connected with handling tax, Audit Defense, or expense accrual. But Accountants work on the top level their work start where a bookkeepers’ work end. He handles Tax Returns-all kinds, Profit enhancement, Audit Defense and many more.

In conclusion we can say:  Accountants and Bookkeepers are very important for any type of business however they play different-2 roles but both help to grow a business which is the purpose of haring them.

What to expect from bookkeepers?

Bookkeeping is the elaborate process of recording all the financial transactions that a business conducts. In the daily operations of a business there are many transactions that take place. These range from purchasing and supplying, making payments and receiving payments. These dealings have to be entered into the relevant accounts which fall under the work scope of a qualified bookkeepers. The following are the services provided by Bookkeepers Mississauga residents should expect.

The services offered by bookkeepers include preparing the accounts receivables. These are all the debtors who owe the business funds. Then there is preparation of accounts payables. These are transactions in relation to funds owed to various businesses. This usually goes in tandem with the purchase ledger account which records all purchase dealings.

H&T Bookkeepers Mississauga, also offer services to maintain the sales ledger. This is to record all the sales made, factoring in any discounts and any relevant information to end up with the final calculation for total sales. A final account maintained by bookkeepers is the general account ledger. It covers information on all assets held by a firm, equity and liabilities. The accounts clerk is responsible for preparing a trial balance for the business with which accountants formulate financial statements. These dealings can be done by the professional bookkeepers Brampton.

With use of the latest software, all these entries are made electronically. These sophisticated software deploy double entry bookkeeping and therefore eliminate need for manual recordings. The software varies in terms of the business in which they are offered. Each is tailor made to suit the needs of a particular business. Various company sizes are targeted from sole proprietorship to small business, where all can be served by their own customized software. However, working with this software needs training in order to use it effectively and this would be the step to seek professional help instead. Bookkeepers in Oakville will be able to aid in such services with professionalism and understanding of the field.

Bookkeeping Accounting Brampton Oakville OT

Bookkeepers and Accountants are the most important persons in any industry. The entire business relies on the shoulders of accountants and bookkeepers as they keep a track of all the financial transactions happening in the business organization on regular basis. The major responsibility of the bookkeepers and accountants in the business whether it is a newly business start up or small or medium sized remains the same and indeed it is equally important.

The accountants and bookkeepers have a major focus on the track of income and expenses done by the company thereby increasing the chances of profit in the organization and the collection of various financial transactions into the particular file in order to file for the tax returns and savings.  This is therefore considered as the primary responsibility of the accountants and bookkeepers in any business organization.

Business owners are fully relaxed and ensure that all their financial records are fully managed in an efficient manner in a best possible way by the specialized professionals in the field of finance. However, there is no accurate way of keeping your records in a manageable way, it all depends upon the managing ability of the Bookkeepers and Accountants to manage them in an efficient manner by utilizing and implementing the proper management skills in a quick around time.

The actual implemented process by most of the bookkeepers in the business organization in order to keep the record efficiently is:

  • The first and foremost point to be consider is to keep the record of all the receipts comprising of the expenses happening in the organization on daily basis.
  • Bookkeepers and accountants main role is to summarize all the incomes and expenses in the organization on regularly or periodically basis.
  • Create the financial records in a best possible way in order to access the specific and useful information from the business quite efficiently.

Keeping the receipts

Comprehensive summaries of your business incomes will reflect the overlook of your financial system which is happening in your business organization at any point of time in a continuous manner. Often they are considered as the heart of the financial accounting system that prevails in the business organization.

It is the duty of the accountants and bookkeepers to choose the method according to the business convenience. The bottom line is to choose the method of managing the record efficiently according to the suitability of the accountant and bookkeeper.

Setting up and posting Ledgers

A ledger is nothing but a record comprising of some information about the business organizations on to which whole summary is based such as revenues, expenditures and whatever is needed in the organization which are needed to be tracked in order to be in profit. It is whole sole duty of the accountants and bookkeepers in the organization to manage them efficiently as well.

Creating Financial reports

It is the foremost duty and role of the accountants and bookkeepers to prepare financial reports on the basis of the tracked information as well as financial condition.

Investigation Work by Accountants

When we talk about accounting, the first thought that often comes to our mind is expense reporting, number crunching or tax season. All these things are just fine with accounting, but there is another aspect of accounting with which you may not be familiar.

As some people might realize there is lot more attached with accounting that can engage you apart from going through all the entries of journal to find a discrepancy of one hundred dollars. In accounting there is a section known as damages quantification or financial loss quantification, which uses the same rules and boxes of papers along with some information from the external environment to build the case.

This change in our approach and intention makes it an entirely different discipline. As a member of accounting family, we consider ourselves as someone who is rarely invited to social functions as people are afraid to know the truth about what may happen next. These people are famously known as forensic accountants in our world. The Standard Practices for Investigative and Forensic Accounting Engagements define the work of forensic accountants as the one that requires investigative skills, professional accounting skills, and a mindset bend towards investigation.

Forensic Accountants combine investigative research with accounting techniques to identify financial crimes and related activities that lead to suspicion like white-collar fraud or crimes. These accountants may also work with loss quantification accountants and provide an estimate for damages and losses to legal personnel who may relate it to breaches of contract, shareholders disputes or personal injury.

In order to ascertain the amount of loss, the accountants typically search economic indicators, specific industries and statistical trends. The research done by these accountants enables them to bring forward the information that is in question, or the lack thereof. They are able to pinpoint issues that are present in the concerned problem and probable solutions to such problems.

During the process, these accountants analyse the documents provided by their clients, go through external research and conduct interviews and try to question every situation. For the purpose to present the case in the court they are trained to sketch down calculated conclusions and provide evidence through expert accounting at the trial.

Therefore, it is important for them to go through each and every detail of every case. Forensic accountants have to bear the responsibility to make sure that all the information they provide to the public is accurate and is supported by research if required. There is lot of pressure for quality work from this accountability practice.

You may argue that anyone can go to internet and find endless amount of information on anything. Even though it is true, but can we really trust this information? There are certain sites which are user friendly and easily accessible and are updated by the public. Most the content published on these popular websites is reviewed by electronic automatic systems and expert viewers. Accountants have various responsibility, they serve various purpose in and out of the organization.